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Student Arts Grants – How to Apply

As Stanford's COVID-19 response continues to evolve, the Office of the Vice President for the Arts (OVPA) may need to adjust program availability and eligibility requirements. Please continue to check this webpage for our news and updates.

For Registered Student Organizations (VSOs)

Grants are available for virtual events, including: performances, exhibitions, arts-related workshops and arts-related speakers.

Awards range from $250-$5,000.

Applications are due every 15th of the month from October (excluding December) 2020 to April 2021 with a 14-day turn-around. Applications received after the 15th of a given month will be reviewed in the following month's application cycle. 

  • Cycle A: Thursday, October 15, 2020
  • Cycle B: Sunday, November 15, 2020
  • Cycle C: Friday, January 15, 2021
  • Cycle D: Monday, February 15, 2021
  • Cycle E: Monday, March 15, 2021
  • Cycle F: Thursday, April 15, 2021

Eligibility for VSO Grants

  • Current undergraduate/co-term Stanford students 
  • Only open to students enrolled in courses or during their Flex Term. (Students on LOA are not eligible)
  • Proposed project must be sponsored by a currently registered VSO and has a connection to the VSO’s mission
  • Applicant must apply as a group (no solo projects; at least two collaborators)
  • Cannot be combined with other University awards (e.g. Undergraduate Research grants, SAI Arts+Justice grant, etc.)

What Kind of Projects Are Awarded?

  • Project must be extracurricular (does not fulfill academic requirements, honors theses, or capstone projects)
  • Proposed projects must incorporate at least one form of artistic expression (e.g. music, dance, theater, spoken word, performance art, film, visual art, fashion/textiles, digital media, interactive art, creative writing) Projects by students of all forms and levels of artistic experience are encouraged to apply.
  • Project must be sponsored by a currently registered voluntary student organization (VSO) and is connected to the VSO’s mission. 
  • We encourage applicants to first register or receive conditional approval for their project’s events through OSE. For details in planning events, please refer to Office of Student Engagement 
  • Project is collaborative and is led by a team of students (no solo projects)
  • Project is performed/exhibited by the end of Summer 2021 either in a virtual space or in an approved Stanford campus venue (pending University approvals)

What Kind of Projects Are Not Awarded?

  • Projects involving parties of any kind and other predominantly social events.
  • Projects related to a capstone project, thesis, or coursework.
  • Funds cannot be used to pay Stanford affiliates (e.g, students, staff, faculty).
  • See Program Policies Handbook

How Are Grant Funds Paid?

Amount ranges from $250 - $5,000 and is directly transferred to the VSO’s ASSU account. The transfers will typically happen within 3 weeks of completing your grant agreement.

Application Includes:

  1. Project lead contact information 
  2. VSO Affiliation
  3. Core Project Team Members and additional project partners
  4. When will your project be presented?
  5. Event registration status with the Office of Student Engagement
  6. Project Information (title, category, summary) 
  7. Why have you chosen this project?
  8. How will you make this project happen?
  9. What platforms are you considering for your event?
  10. Anticipated Timeline
  11. Project Financial Plan
  12. Agreement
  13. Work Samples (optional; recommended to assist reviewers in reviewing your application. Work samples can range from concept sketches, mood boards, videos of past performances, production photos, etc.)

For Individual Students

Microgrants support equipment and materials for short-term, extracurricular arts projects lasting one (1) quarter or less.

Awards range from $100-$300.

Applications are accepted on a rolling basis, starting October 15, 2020 to April 15, 2021 with a 14-day turn around. Funding is limited and applications are processed on a first-come, first-served basis.

Eligibility for Individual Students

  • Current undergraduate/co-term Stanford students 
  • Only open to students enrolled in courses or during their Flex Term. (Students on LOA are not eligible)
  • Applicant can apply as an individual or as a small group (does not require VSO or any campus sponsorship)
  • Cannot be combined with other University awards (e.g. Undergraduate Research grants, SAI Arts+Justice grant, etc.)
  • We encourage students of all forms and levels of artistic experience to apply.

What Kind of Projects Are Awarded?

  • Small, short-term projects lasting one (1) quarter or less. Longer term projects should utilize Undergraduate Research small grants or other campus funding.

The Maker Microgrant is able to cover project funds for materials such as the following:

  • microphones, tripods, portable drawing tables, acrylic set w/paper, watercolor set w/paper, modeling clay, soundproofing material, photo background, lighting equipment, pencil set w/paper, iPhone/Android lenses, iPhone/Android mics, media storage devices

What Kind of Projects Are Not Awarded?

Due to limited funding, the Maker Microgrant is unable to cover project funds for the following: 

  • VSO-related event programming
  • software (alternative: https://thehub.stanford.edu/find-software-and-campus-computers)
  • subscription services
  • ad fees
  • fundraising activities
  • commercial activities
  • Expenses exceeding maximum grant allocation ($300)
  • Funds cannot be used to pay Stanford affiliates (e.g, students, staff, faculty)

Projects must not be related to a capstone project, thesis, or coursework. See Program Policies Handbook.

How Are Grant Funds Paid?

Microgrant awards range from $150 - $300. Grants are paid as stipends to the lead applicant through Student Financial Services. 

Stipend payments will normally be considered taxable income to the student, although no deductions will be withheld at the time the payment is made (withholding may be necessary for some international students). For further guidance related to taxes, the student should consult with Student Financial Services.

Application Includes:

  1. Project lead contact information 
  2. Project summary
  3. Project proposal
  4. Project timeline
  5. Project budget
  6. Work samples (optional; recommended to assist reviewers in reviewing your application. Work samples can range from concept sketches, mood boards, etc.)

Information for All Student Arts Grant Applicants

If you need a disability-related accommodation and/or need to receive any program information/application in alternate format, please contact the Diversity & Access Office at, at phone: (650) 725-0326 or email: disability.access@stanford.edu.

Erina Alejo

Contact:

Erina Alejo (they/she/siya)

Program Associate
Office of the Vice President for the Arts
ealejo@stanford.edu

Schedule a Zoom meeting (for students only)

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