Office of the Vice President for the Arts
Student Arts Grants – How to Apply
How to Apply
Applications Open for Fall 2024 and Winter 2025
Sign up for the ArtsUpdate to learn about other available campus funding opportunities.
Purpose
VSOs can apply for grants to support in-person (on-campus) and virtual events that are student-led, student-centered, and student-featured, including: student performances, exhibitions featuring students, arts-related workshops for students and arts-related speakers.
Project Guidelines
Project must meet all of the following criteria:
- Extracurricular, collaborative projects that center and feature current Stanford students
- Proposed project has a connection to the VSO’s mission.
- Project is led by at least one currently enrolled undergraduate or co-term Stanford student. Students on Leave of Absences are not eligible.
- Incorporate at least one form of artistic expression (e.g. music, dance, theater, spoken word, performance art, film, visual art, fashion/textiles, heritage arts, digital media, interactive art, creative writing). Projects by students of all forms and levels of artistic experience are encouraged to apply.
- Project is performed/exhibited by the end of Spring 2025 either in a virtual space or in an approved Stanford campus venue.
- Project is registered with the Office of Student Engagement (OSE).
Student Arts Grants for VSOs do not cover the following types of projects or events:
- Parties of any kind and other predominantly social events.
- Project and events fronted by VSOs for residences.
- Activities related to a capstone project, thesis, or coursework.
- Projects that are considered part of a department's official season. (Typically, these events will include the department as one of the official sponsors and receive marketing support from the department.)
- Any travel-related activities (local, national, or international).
- Activities falling outside of OSE policies.
Applicant Eligibility
- All actively registered VSOs are eligible to apply.
- Neighborhood Houses: Projects led by campus residences are not eligible for VPA Student Arts Grants. Project teams should work with their Neighborhood Community Council to secure arts-related funding.
- Individual Students: VPA Student Arts Grants do not fund individual student projects. Visit our Project Resources page for resources and communities that can support your artistic vision, as well as our list of alternate campus funding opportunities for individual students.
How to Apply
Applications are only accepted through CardinalEngage and include the following:
- Proof of OSE Event Registration in CardinalEngage
- VSOs must have started the OSE event registration process at the time of application.
- Project lead contact information
- VSO Affiliation and ASSU Account Number
- Project Information (title, category, summary)
- Core Project Team Members and additional project partners
- Short answers
- Why have you chosen this project?
- How will you make this project happen?
- List of potential venues (in-person on campus, or virtual)
- Anticipated Timeline
- Project Financial Plan (PDF upload)
- Application Agreement
Application Timeline
VSOs should apply at least 4-6 weeks before your event to allow for sufficient time for application review and the transfer of grant funds to your ASSU account.
Fall 2024
Cycle A
- Application Deadline: Monday, October 7, 2024 (Week 3 Fall)
- Applicants Notified: Monday, October 21, 2024 (Week 5 Fall)
Cycle B:
- Application Deadline: Monday, November 4, 2024 (Week 7 Fall)
- Applicants Notified: Monday, November 18, 2024 (Week 9 Fall)
Winter 2025
Cycle C
- Application Deadline: Monday, February 3, 2025 (Week 5 Winter)
- Applicants Notified: Monday, February 17, 2025 (Week 7 Winter)
Cycle D
- Application Deadline: Monday, March 3, 2025 (Week 9 Winter)
- Applicants Notified: Monday, March 17, 2025 (Finals Week Winter)
No applications are accepted after March 17, 2025 Winter Quarter. No Spring Quarter Deadlines.
Project Final Reports are due within two weeks of project completion.
During Your Grant
Award
- Awards range from $250 - $5,000 and are directly transferred to the VSO’s ASSU account. The transfers are typically initiated within 3 weeks of completing your grant agreement.
- Each VSO can request a maximum of $5,000 over a single academic year (September-June).
- Projects involving multiple VSOs will only be considered for a single grant (VSOs cannot pool Student Arts Grant funds.)
- Funding (full or partial) is not guaranteed.
- Funds cannot be combined with Undergraduate Research grants (Small Grant, Major Grant, Chappell Lougee, Conference Grant) or funding from other VPA organizations (e.g. IDA, Stanford Live, Cantor, Anderson, SAI).
- VPA Student Arts Grants are awarded for specific project-related costs based on the information provided in the application. Grant recipients will be notified in their award letter about which items can be funded by their grant.
Grantee Expectations
Application Resources
Disability Accomodations
If you need a disability-related accommodation and/or need to receive any program information/application in alternate format, please contact the Diversity & Access Office at, at phone: (650) 725-0326 or email: disability.access@stanford.edu.
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